Request for Bids: Replacement Doors at Well Houses and Powerhouse
CITY OF HILLSDALE, MICHIGAN
ADVERTISEMENT FOR BIDS
Replacement Doors at Well Houses and Powerhouse
The City of Hillsdale Board of Public Utility (BPU) is requesting proposals for the following projects:
Purchase and installation of new steel frame doors at various locations within the Powerhouse and at Well Houses 1, 2 and 3.
RFP due date/ Public Opening:
Sealed proposals are due by 3:00 pm (local time) on April 3, 2020 April 24, 2020 at the following location:
Hillsdale City Hall
Office of the City Clerk
97 N. Broad Street
Hillsdale, MI 49242
Project Location:
This project is located at the following two locations:
Hillsdale BPU Power Plant Hillsdale Water Well Houses
201 Waterworks Dr. 3000 N. Hillsdale St.
Hillsdale, MI 49242 Hillsdale, MI 49242
DROP-OFF INFORMATION
Proposals can be placed in the drop box at the front entrance of City Hall before the proposed due date and time of 3:00 PM on April 24, 2020. This box will be emptied at 3:00 PM on Friday the 24th.
You can contact the City Engineer, Kristin Bauer, at 517-437-6479 should you wish to make an appointment to drop off a proposal in person.
Bids will be opened on Monday April 27, 2020. Bid tabs will be available from the City Clerk’s Office by noon on April 27, 2020. The Clerk, Katy Price, can be reached at 517-437-6441.
Scope of Work:
The project will require all labor, material and equipment to complete the following work:
Purchase, remove and replace the steel doors (no windows), frames and hardware at various locations:
o 2 door replacements are located at the powerhouse, 1 door is located within a block or concrete structure and the other in a steel frame pole building.
o 3 doors located on Well Houses 1, 2 and 3. Located at 3000 N. Hillsdale Rd. (Field of Dreams)
The successful bidder shall be responsible for obtaining all the necessary door dimensions needed for the door replacements prior to purchasing any doors. The City will not be responsible for any improperly ordered doors and all new doors shall fit properly within the existing space.
It is anticipated that some minor repairs may be required at the new door and frame locations during installation. Costs for any anticipated repairs around the doors shall be included in this bid as incidental to the door installation.
During the bidding process should bidders encounter a situation or have concerns about an area that may considered more than minor repairs this shall be brought to the City’s attention prior to bid submittal for consideration of an alternate
solution. Should this notification not occur any required work to complete the installation will be assumed as included in the submitted bid pricing.
All bidders shall make themselves familiar of the building material types within which the doors and frames will be placed.
Doors shall be Commercial non-rated steel doors; including but not limited to the following items:
o 24”x12” louver
o Astragal with flush bolts
o Weather strip, sweep and threshold
o Latch guard and Non-Removable Pin hinges
o Welded Universal Frame
o Keyed stainless steel entry lever lockset, keyed per City requirements
o Paint Interior/Exterior of doors
To inspect the proposed door locations contact Bill Briggs (Well House Locations) at 517-437-6412 and Chad Culbert (Powerhouse) at 517-437-6417
Project Schedule:
Construction Completion Date: May 29, 2020 June 30, 2020 (addendum 2)
Instructions to proposers:
Proposals must be typewritten or clearly printed in ink and signed by a duly-authorized representative of the firm submitting the proposal.
Proposals must be submitted in sealed envelopes, clearly marked on the outside, “BPU Well Houses and Powerhouse – Door Replacements”.
Proposals will be received by the City Clerk, City Hall, 97 N. Broad Street, Hillsdale, Michigan 49242, at the above required time. All proposals will be date stamped and time marked upon receipt. Proposals may not be faxed or e-mailed.
No proposal will be accepted after the time designated for the receipt of proposals set forth above. Each bidder shall and will be fully and solely responsibility for delivery of the proposal prior to the appointed date and hour designated for the receipt of all proposals, and shall assume the risk of late delivery or non-delivery regardless of the manner the bidder employs for the proposal's delivery or the reason for such late delivery or non-delivery.
The City of Hillsdale reserves the right to reject any and all proposals and to waive any defects or informalities in proposals, to accept the bid that it determines to be the lowest competitive bid from a competent bidder meeting specifications and to negotiate with the bidder or bidders who, in the judgment of the Hillsdale City Manager, are deemed the most advantageous for the public and the City.
The City of Hillsdale reserves the right to take other action before a contract is signed or a purchase order is approved; even after City Council accepts or approves the proposal.
Proposals submitted in response to this invitation shall become the property of the City of Hillsdale and be a matter of public record and available for review.
Communications regarding this proposal may be directed to:
Kristin Bauer
City Engineer
City of Hillsdale
97 N. Broad St.
Hillsdale, MI 49242
517-437-6479
For more information regarding this project visit the MITN website.
