Request for Audit Proposals

The City of Hillsdale, Michigan invites independent Certified Public Accountants doing business in the State of Michigan to submit proposals for the performance of audits of the City's financial accounts and records for the fiscal years ending June 30, 2023, June 30, 2024, and June 30, 2025. There will be an option to extend the contract for auditing the City’s financial statements for each of the subsequent two fiscal years. The continuation of the contract after each year is solely at the discretion of the City of Hillsdale.

A firm quotation for the annual audit is requested for each of these years. The auditing services will include a financial and compliance examination of the City’s Annual Financial Report in accordance with the laws and/or regulations for the State of Michigan, which include requirements for the minimum scope of the audit. The financial and compliance audit will cover federal, state, and local funding sources in accordance with applicable laws and regulations. The City of Hillsdale may be subject to a Single Audit and separate pricing is requested for this service. The audit must be conducted in a timely manner such that all necessary financial and compliance information, including draft financial statements are completed and presented to the City Finance Director, no later than November 1st each year. If the City is unable to provide schedules and/or documents per the agreed-upon schedule, the November 1 date will be appropriately extended.

There is no expressed or implied obligation for the City of Hillsdale to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

To be considered, three copies of a proposal must be received by the City Clerk's Office, at City Hall, 97 N. Broad St., Hillsdale, Michigan, 49242, by 1:00 PM EST, Monday, March 6, 2023. The City of Hillsdale reserves the right to reject any or all proposals submitted, and to award an engagement that is most advantageous to the City. Proposals submitted will be evaluated by the City for a recommendation to the City Council.

During the evaluation process, the City of Hillsdale reserves the right, where it may serve the City's best interests, to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.

It is anticipated the selection of a firm will be completed by April 3, 2023. Following the notification of the selected firm, it is expected an engagement letter or contract will be executed between the parties no later than May 5, 2023.

To locate bid plans, addendums and the project manual visit the MITN website

Bids are to be mailed or hand delivered to the following address:  

                CITY CLERK’S OFFICE
                CITY HALL BUILDING
                97 N. BROAD STREET
                HILLSDALE, MI 49242